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Pennecon Jobs | Apply Now Administrative Specialist Career in St. John’s, NL
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Pennecon Jobs – Employment Opportunities for Administrative Specialist Careers In St. John’s, NL
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Pennecon Jobs in Newfoundland and Labrador Employment
Name of the Recruitment Agencies/Department – Pennecon
Name of the Vacant Position – Administrative Specialist
Pennecon is a leading provider of integrated solutions throughout the heavy civil, industrial, services & maintenance, and marine industries. Powered by an energetic team, we are united by our passion and determination to deliver results on the most complex jobs and challenging environments.
As a member of the Pennecon family, Pennecon Technical Services Ltd. focussed on providing enhanced engineering repaired services and technical field services, as well as solutions in power systems, and controls & automation disciplines.
Administrative Specialist
Location: St. John’s, NL
Pennecon Technical Services is seeking a dynamic, self-starting individual to fill the position of Administration Specialist. Reporting to the General Manager, you will have a diverse role, overseeing all general office administration operations for this fast-paced, dynamic organization. You will play a critical role in in efforts to increase organizational effectiveness and capability, including embracing new business processes and enabling technology. Specific responsibilities will include, but not limited to, the following:
Supporting job/project administering activities, including compiling project reports, reconciliation of project time and cost charges, securing purchase orders from clients;
Supporting the Billing Specialist in preparation of client invoices for services rendered;
Coding of freight charges against project accounts;
Reconciling credit card statements and expense claims as required to ensure timely processing for payment;
Interfacing with Payroll to address / resolve any timesheet entry issues;
Assessing existing work processes for the purposes of identifying business ‘pinch points’, while working with the team to implement pragmatic solutions;
Providing general administrative support to the PTS Operations Team as may be required to facilitate ongoing operations (e.g., filing, scheduling of resources, arranging travel, formatting reports, etc.).
Supporting the maintenance and record keeping of calibrated tools and equipment;
Assisting the PTS Shipper/Receiver as needed to ensure timely and accurate inventory management, while acting as the primary backup to this role;
Acting as an alternate for the Procurement Specialist for the procurement of goods and consumables;
Monitoring the telephone, filling the capacity of receptionist; and
Supporting the General Manager in matters related to human resources, including the onboarding of new hires.
The ideal candidate for this role possesses the following qualifications and attributes:
Diploma in Business Administration or Office Administration;
Proficient in Microsoft Office suite of software;
2+ years of general office administration experience;
Must be detail oriented and well-organized;
Ability to multi-task;
Strong interpersonal and communication skills to effectively interact with a variety of personnel; and
Competent ability to follow up with stakeholders in a timely fashion.
Pennecon Jobs – Employment Opportunities for Controller Careers In St. John’s, NL
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Pennecon Jobs in Newfoundland and Labrador Employment
Name of the Recruitment Agencies/Department – Pennecon
Reporting to the Director of Financial Reporting and Analysis, the successful candidate will be responsible to manage the overall financial operations of the Pennecon Industrial group, while working closely with the divisional operations management team.
The Controller will be responsible for but limited to:
Planning, directing, and coordinating all accounting operational functions;
Monitoring closing processes, billing, invoicing, expenses, reimbursements, and payroll administration;
Monitoring budgets, using performance trends for establishment of forecasts;
Coaching and supervision of accounting staff;
Establishing and maintaining accounting principles, practices, and procedures;
Providing operational and financial support and analysis to enable quality decision making;
Assessing current accounting operations, offering recommendations for improvements, and implementing new process efficiencies;
Preparation of financial statements including note disclosures and supporting financial schedules; and
Participate in preparation for the annual audit.
To succeed in the position, you will have the following:
Accounting designation (CPA), or an equivalent combination of related experience and education;
5+ years’ experience in a senior accounting position, preferable in a technical operations and services environment;
Possess a yearn for continuous improvement, while have demonstrated experience in successfully implementing process improvement in similar business environments;
Thorough understanding of Accounting Standards for Private Enterprises (ASPE);
Ability to manage a team of accounting professionals;
Strong knowledge of ERP and Payroll solutions;
Be highly detailed oriented – having the right numbers drives you forward;
The successful candidate will be an effective team player with a positive attitude and the ability to forge new relationships within a geographically dispersed organization; and
Ability to juggle multiple deadlines simultaneously, multitask, and prioritize.
Application deadline is Friday October 29th at 9:00am NL.
Please note – this is for a 14 month contract covering a maternity leave.
Pennecon is committed to equity in employment and encourages all qualified individuals to apply. We thank all candidates for their interest but wish to advise that only those selected for an interview will be contacted. Find out more about Pennecon by visiting our website at www.pennecon.com.
